Privacy & Cookie Policy

At CLES we are committed to safeguarding the privacy of our website users which is why we have developed this privacy policy, which sets out our data collection and processing practices in accordance with EU General Data Protection Regulation (GDPR).

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What data do we collect about you?

We collect data about you when you join a mailing list. Website usage information is collected using cookies.

CLES will only collect basic personal data, such as name, organisation and email address.  We do not collect or retain data relating to race or ethnic origin, political opinions, religious beliefs, trade union membership, physical or mental health or sexual preferences.

Our systems will not store your name, address, telephone number, or email address unless volunteered to us by you. This shall be treated as proprietary and confidential; we do not sell or share your contact details with any third parties.

How do we use the information about you?

The information collected about you is used to send you emails about our work and how you can get involved.

Access to your information

You have the right to request a copy of the information that we hold about you. Please email info@cles.org.uk to request a copy of some or all of your personal information.

Sharing your personal data

We do not share any contact details with partners we work with. The only data we will share is name, job title and organisation. This information will only be shared with third parties when it is necessary to perform our charitable and organisation objectives, for example when hosting events at an external venue, the venue may request a copy of the guest list.

Security

CLES has appropriate IT safeguards to ensure that its data is kept secure in encrypted storage. Our employees are instructed to follow CLES’ internal security policy, which includes measures preventing the loss, destruction, misuse and unauthorised disclosure of any personal data kept on our database.

Data given to us directly by you

Mailing list

Our mailings are delivered by a third-party provider, outside of the EEA. This data will only be stored on systems that conform to international rulings and contracts that have been approved by European Union standards. By providing this personal data to us either via the website or by sending a subscription request via email, visitors are consenting to our use of their personal data. If you consent to receiving our email updates, any information we use for this purpose will be held by us until you tell us you no longer wish to receive this information.

If you have consented to receive emails, you may opt out at any time by clicking the unsubscribe link at the bottom of every email; alternatively you may contact info@cles.org.uk and request to be removed from the list. We use MailChimp as our marketing automation platform. The information you provide by completing the subscription form will be transferred to MailChimp for processing in accordance with their Privacy Policy and Terms.

Recruitment

We keep details of people who apply for a position with CLES, or send a speculative CV. Our policy is to employ the best qualified person for the job advertised and to provide equality of opportunity to all.

Data publicly available

This may include individuals who hold public office roles, funders and potential partners for our research projects and events. The legal basis for processing this information is legitimate interest as we deem the use of their data necessary to fulfill our charitable objectives. This information is processed after we have conducted a balancing test which determines that our interests as an organisation do not override the individual’s interests, rights and freedoms. This type of data is held no longer than is necessary to perform our objectives, or until the individual asks to be removed.

Data processed under contractual obligation

Data kept under contractual obligation includes basic personal information from our sponsors, funders and suppliers in order for us to provide our services.

Cookies

The EU Cookie Law (The Privacy and Electronic Communications Regulations 2011) is a piece of privacy legislation that requires visitors to give consent before allowing a website to store or retrieve any information from any device through the use of cookies. By educating visitors on how information about them is collected through the use of cookies, and allowing them to decide for themselves if they wish to allow it to take place, the aim is to protect online privacy for everyone.

Cookies are small text files, downloaded to your computer by the browser (e.g. Internet Explorer, Firefox etc.) whenever you access a website. They enable websites to store such information as user preferences and login details. They may also be used to record how long you spend browsing each page on a site or what pages you visit most. Cookies can be thought of as providing a “memory” for the website, enabling it to recognise you and respond appropriately.