What data do we collect about you?
We collect data about you when you join a mailing list. Website usage information is collected using cookies.
CLES will only collect basic personal data, such as name, organisation and email address. We do not collect or retain data relating to race or ethnic origin, political opinions, religious beliefs, trade union membership, physical or mental health or sexual preferences.
Our systems will not store your name, address, telephone number, or email address unless volunteered to us by you. This shall be treated as proprietary and confidential; we do not sell or share your contact details with any third parties.
How do we use the information about you?
The information collected about you is used to send you emails about our work and how you can get involved.
Access to your information
You have the right to request a copy of the information that we hold about you. Please email firstname.lastname@example.org to request a copy of some or all of your personal information.
Sharing your personal data
We do not share any contact details with partners we work with. The only data we will share is name, job title and organisation. This information will only be shared with third parties when it is necessary to perform our charitable and organisation objectives, for example when hosting events at an external venue, the venue may request a copy of the guest list.
CLES has appropriate IT safeguards to ensure that its data is kept secure in encrypted storage. Our employees are instructed to follow CLES’ internal security policy, which includes measures preventing the loss, destruction, misuse and unauthorised disclosure of any personal data kept on our database.
Data given to us directly by you
Our mailings are delivered by a third-party provider, outside of the EEA. This data will only be stored on systems that conform to international rulings and contracts that have been approved by European Union standards. By providing this personal data to us either via the website or by sending a subscription request via email, visitors are consenting to our use of their personal data. If you consent to receiving our email updates, any information we use for this purpose will be held by us until you tell us you no longer wish to receive this information.
We keep details of people who apply for a position with CLES, or send a speculative CV. Our policy is to employ the best qualified person for the job advertised and to provide equality of opportunity to all.
Data publicly available
This may include individuals who hold public office roles, funders and potential partners for our research projects and events. The legal basis for processing this information is legitimate interest as we deem the use of their data necessary to fulfill our charitable objectives. This information is processed after we have conducted a balancing test which determines that our interests as an organisation do not override the individual’s interests, rights and freedoms. This type of data is held no longer than is necessary to perform our objectives, or until the individual asks to be removed.
Data processed under contractual obligation
Data kept under contractual obligation includes basic personal information from our sponsors, funders and suppliers in order for us to provide our services.
Cookies are small text files, downloaded to your computer by the browser (e.g. Internet Explorer, Firefox etc.) whenever you access a website. They enable websites to store such information as user preferences and login details. They may also be used to record how long you spend browsing each page on a site or what pages you visit most. Cookies can be thought of as providing a “memory” for the website, enabling it to recognise you and respond appropriately.
For further information visit www.aboutcookies.org or www.allaboutcookies.org.
Finding our Offices
We may also use a number of third party, social media plug-ins including but not limited to Google’s ‘+1′ button, Facebook’s ‘Like Box’, Twitter’s ‘Follow Button’ and LinkedIn’s ‘Share’ and ‘Follow’ buttons. We use these services for the convenience of our visitors, allowing them to access up to the minute information as well as recommend our services to others. To learn more about each organisations’ privacy policies, please visit the links provided below:
How to disable cookies?
Any individual can request to see the information we hold on them at any time. If you believe the information we hold on you is incorrect, you will have the right to have this rectified or deleted accordingly.
A full list of an individual’s rights under GDPR are as follows:
- The right to access the personal data we hold on you
- The right to correct and update the personal data we hold on you
- The right to have your personal data erased
- The right to object to processing of your personal data
- The right to data portability
- The right to withdraw your consent to the processing at any time for any processing of personal data to which consent was sought.
- The right to object to the processing of personal data where applicable.
- The right to lodge a complaint with the Information Commissioners Office. You can contact the Information Commissioners Office via email, on 0303 123 1113, or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
This policy is regularly reviewed and any updates will be placed on this web page. This policy was last updated on 3 May 2018.
Address: CLES, Express Networks, 1 George Leigh Street, Manchester, M4 5DL